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Transfer Ownership of Secondary Google Calendars Before User DeletionWhat question is your article answering?

Before deleting a Google Workspace user, review any secondary calendars they own. These calendars may contain important business events and schedules. Transfer ownership to an active user in the same organization before account deletion to prevent potential loss of calendars and events.

1. Overview

Before deleting a Google Workspace user, review any secondary calendars they own. These calendars may contain important business events and schedules. Transfer ownership to an active user in the same organization before account deletion to prevent potential loss of calendars and events.

2. Secondary Calendar

A secondary calendar is any calendar other than the user's primary calendar. Examples include team, project, department, customer, and operational calendars.

Only secondary calendars can be transferred to another owner; primary calendars cannot be transferred in the same way.

3. Ownership Transfer

Before deleting a user account, Helpdesk/IT must review and transfer ownership of required secondary calendars. Otherwise, calendars, events, access, and business appointments may be lost.

Transfer and verify ownership before account deletion.

4. Recommended Offboarding Process

Identify → Review → Transfer → Verify → Delete

    • Identify: Check whether the departing user owns any secondary calendars.
    • Select Owner: Assign an active user from the same organization as the new owner.
    • Transfer Ownership: In Google Calendar, open Settings and sharing → select the new owner → Transfer ownership → confirm.
    • Accept & Verify: The new owner accepts the transfer and verifies calendar access, events, and permissions.
    • Delete: Delete the user account only after successful verification.

5. Google Admin Console Assistance

If Helpdesk or the calendar owner cannot complete the transfer, escalate to a Google Workspace Administrator.

The administrator should:

    • Review the user's account and calendar ownership.
    • Transfer required secondary calendars to an active user.
    • Verify access and calendar availability.
    • Confirm completion before account deletion.

Xonar Guidance: Do not delete the user account until ownership is successfully transferred or the issue has been escalated.

6. Verification Checklist

    • Before deleting the user account, confirm:
    • All required secondary calendars are identified.
    • A new owner is assigned and ownership is transferred.
    • The new owner can access the calendar, events, and permissions.
    • Future appointments and required resources are available.
    • Delete the account only after all checks are completed.

7. If the User Account Has Already Been Deleted

Do not recreate the calendar immediately. Escalate to a Google Workspace Administrator to check whether the account can be restored or the calendar recovered through a supported method.

8. Best Practice

Best Practice: Review and transfer all required secondary calendar ownership before deleting a user account. Assign business-critical calendars to an active employee responsible for managing them.

Option 1: If You Are the Current Owner (Aaliyah Lucas)
If this is a secondary calendar created by Aaliyah, only Aaliyah can transfer ownership through Google Calendar:

    • Log into Google Calendar as Aaliyah (alucas@xonar.com).
    • Go to the calendar's Settings and sharing > Shared with specific people.
    • Find the person you want to make the new owner (e.g., Luciana Soares).
    • Click the dropdown menu next to their name (where it currently says Make changes and manage sharing).
    • Select Transfer ownership.
    • Confirm by clicking Transfer ownership on the pop-up. An email invitation will be sent to the recipient, who has 60 days to accept.

Option 2: Via Google Workspace Admin Console (Admins Only)
If Aaliyah is unavailable or has left the organization, a Workspace Administrator can transfer secondary calendars:

    • Go to the Google Admin Console.
    • Navigate to Apps > Google Workspace > Calendar.
    • Click Event and Secondary calendar management.
    • Select Secondary calendar transfer.
    • Enter alucas@xonar.com under From user and the new owner's email under To user.
    • Click Transfer Secondary Calendars.

Option 3: If This Is a Primary Calendar (Workarounds)
Google Workspace does not allow changing the owner of a user's primary calendar. If this is Aaliyah's primary calendar, use one of these alternatives:

    • Grant Co-Owner Access: Set the user's permission to Make changes and manage sharing (as Luciana and Vyshali currently have). This gives them full managerial control over the calendar and events.
    • Export and Re-Import: Click Export calendar at the top of that settings screen to download an .ics file. The new owner can then create a new calendar in their own account and import the events into it.